Latest version: v2.47

intY Guide for Admins

Introduction

To use the complete browser-based workspace you’ll need to set it up in order to make use of all the powerful features. To do this we’ll share some documents with you to guide you through the process.

Note: Before you start with the configuration of Workspace 365, a global administrator must first be created in Office 365. If there is already an Office 365 environment with a global administrator, please use the credentials of this user during the process.

Step 1: Setting up Workspace 365, email and documents
Step 2: Single Sign-On using Windows Azure
Step 3: Remote Desktop, ThinRDP & Local Apps
Step 4: Adding Business Apps to Workspace 365
Step 5: Branding your Workspace
Step 6: Workspace templates & creating groups
Step 7: Creating and importing users
Step 8: Synchronizing online files to a local disk

 

Step 1: Setting up Workspace 365, email and documents

The first step is to create and set up Workspace 365. During the setup we’ll help you to configure your email and documents using Exchange and SharePoint. After completing the steps in the document, you will have access to your email, documents and office apps.

To set up Workspace 365, email and documents follow the steps in this document:
Workspace 365 - Setting up Workspace 365, email and documents

Step 2: Single Sign-On using Windows Azure

Add web apps to your Workspace and access all these apps with one click using Single Sign-On (SSO) via Windows Azure. This way your users will save time on logging in to web apps and so the web apps will become more efficient. After completing the steps in the document, you will be able to create shortcuts to sites and SSO web apps.

To set up Windows Azure follow the steps in this document:
Workspace 365 – Windows Azure Active Directory & Single Sign-on 

Step 3: Remote Desktop, ThinRDP and Local apps

If users still need a Legacy Application it’s possible to integrate it in different ways. We’ll share three ways to integrate Legacy Applications. By using Remote Desktop Apps or ThinRDP the Legacy Application will become available on multiple devices. Local apps are only accessible via workspace on the device which they are installed to.

To set up Remote Desktop Apps and ThinRDP follow the steps in this document:
Workspace 365 – Remote Desktop Web apps & ThinRDP

To set up Local Apps follow the steps in this document:
Workspace 365 – Launching Local applications from the Workspace

Step 4: Adding Business Apps to Workspace 365

Workspace 365 Business Apps are linked to Exchange, SharePoint or Office 365. This allows you to link your documents and e-mails to projects, activities and more using any device at any location via internet. The Business Apps are easy to use, giving users a clear overview and making users more efficient. After completing the steps in the document, you will be able to activate Business Apps.

Note: To activate “standard” Business Apps please contact support.

To set up Business Apps follow the steps in this document:
Workspace 365 – Activating Business Apps

Learn how to build your own powerful Business Apps during these training videos:
Workspace 365 – Business App Webinars

Step 5: Branding your Workspace

As an administrator you are able to easily brand Workspace 365. You can select the colors, logo and even the product name. This will give you as a partner the recognition you deserve! After completing the steps in the document, you will be able to change the branding of your Workspace.

To set up your Branding follow the steps in this document:
Workspace 365 – Branding your workspace

Step 6: Workspace templates & creating groups

It is important to learn how to set up a Workspace template and to create groups. This will allow you to set up the workspaces of all your users within seconds. After completing the steps in the document, you will be able to set your workspace as a template and to create app groups.

To set up your Workspace as a template and create groups follow the steps in this document: 
Workspace 365 – Workspace templates & creating groups

Step 7: Creating and importing users

After you have set up the workspace it’s to create or import users. It is possible to import users from Office 365 or CSV. After completing the steps in the document, you will be able to import or create workspace 365 users.

To create or import users follow the steps in this document:
Workspace 365 – Creating and importing users

Step 8: Synchronizing online files to a local disk

There are two ways to synchronize files to a local disk. By using OneDrive for Business or SharePoint as a network location you’ll have access to your files anywhere, anytime and even offline. After completing the steps in the document, you will be able synchronize files.

To synchronize files to a local disk follow the steps in this document:
Workspace 365 – Synchronizing online files to a local disk

You're ready to go!

Do you miss any document? Please let us know by contacting support.

 

Have more questions? Submit a request

Comments