The amount of information people have to process nowadays is vast, also in the workplace which can decrease productivity. A lot of this information isn’t relevant at all times. As an admin, you can set Conditional Access to applications from the App Store in your workspace, so people see the correct information and applications at the right times.
Conditional Access is a valuable tool to filter all this information and allows you to only see the applications relevant to you at the right time, based on your location and device, so you don’t see all your apps, all the time. It can unclutter the workspace, create awareness, offer more security, enhance positive user experience and truly simplify work for people with an adaptive workspace.
There are four different conditions you can set to create an adaptive Workspace:
- Operating systems
- IP ranges
Besides defining your conditions, you can determine the visibility: either the application is greyed out or not visible at all. When a greyed out tile is clicked on, a notification pops up with information of the condition(s) set.
When an application is not visible, you have the option for the workspace to rearrange and align the tiles, so no gaps are left. The workspace does this by reordering the tiles from large to small and pushing them to the top left of the group.
Take Photoshop for instance. This is a local application, but there are different ways to access it and you can make sure it’s always opened the way you want it to. You can set the conditions in such a way that when an employee works from another location and device, they can use Photoshop the way they’re used to, by offering the application as a remote app. In this scenario, you hide the local Photoshop app and show the published Clientless RDP app.
Conditional access is also a great way to create awareness. For example: if you want to show a care worker that is isn’t safe to open patient files on a public network or on their phone, set conditions of the IP ranges and/or types of devices on the application(s) in question and grey out the tile. When they click on it they will receive a notification explaining the conditions set.
Some applications are only accessible in specific browsers. With the browser condition settings, you can offer these applications, regardless of the preferred browser. The user will be informed what the conditions are when they click on the application and can switch browsers accordingly.
When an employee uses their phone to work, they really don’t need to see every application – mostly because they probably can’t open them all anyway. In this case, it would be wise to set the conditions so that they only see the applications they really need and that work well on mobile phones.