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Site availability & overview

Quick reference:
Settings -> Integrations -> SharePoint documents

Table of Contents

 

Overview

In this article you'll read about configuring site availability and how it works.

 

Troubleshooting

If sites are missing, you can use the Microsoft Graph API and the SharePoint search query to check which sites are available to you as an admin or a specific user (in some cases disabling faster loading experience (preview) can solve this issue).

When a user is added to a SharePoint group, the user is added to the corresponding SharePoint site. It doesn't take long for Workspace to detect these changes and sites are visible in Workspace within (give or take) 20 minutes. However, adding users to Teams sites takes much longer (this is based on Microsoft 365 groups). You may have to wait 24 hours for Workspace to detect the site.

Check out our SharePoint troubleshooting article to read more about how the Workspace reads SharePoint permissions and further troubleshooting.

 

Control site availability

Administrators can determine whether to enable site availability. This can be found under the Workspace admin settings > Integrations > SharePoint documents.

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Default availability of a site

When the default availability of a site option is enabled, the Team sites are detected automatically based on the user’s permissions. This way, you don't have to separately configure each Team site you want to add to Workspace. If the user has permissions to a Office 365 group, Team or Team site, the sites are added to the user’s Documents app view. When choosing "Not available" under the default availability of a site, the sites are automatically unavailable. 
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Site overview

In the site overview you can manually select which sites are available. You can select or deselect sites that you want to make available or unavailable for users. When you select a site, the sub folders also appear.
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