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Share documents

Table of Contents

 

Overview

In this article you'll read about how to share documents with other users (even outside your organization) and how to set the desired permissions for these documents.

 

Share a document

From the Documents app, select the file you would like to share and click Share.

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Invite user

You can share your documents with another (SharePoint) user by selecting Invite user. You can choose between the following permissions:

  • Can view
  • Can edit

The invited user will get notified via the Activity Feed, as shown in the animation below.

invite_user.gif

The shared document will be visible under My documents > Shared with me.

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Share a link

With Share a link you can create links to share files with people within or outside your organization. You can choose whether they can only view or also edit the file.

When selecting a document, click on "Share link". 

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Click on Change settings to configure the desired permissions. 

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Click on the three dots to Manage links and see which links have been created for the document. You can either copy or remove these links.

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Sharing disabled

External sharing disabled? This article explains how to enable it. When enabled, you can choose the desired sharing option.

If you receive the error message below, you will need to Allow members to share the site and individual files and folders. This setting can be found under the SharePoint site permissions under 'Access request settings' (click here for detailed instructions). 
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Permissions

With the option "permissions" you can set the appropriate permissions (edit, view or stop sharing) for users and groups. 

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Attach to email

With "attach to email" you can add it as an attachment.

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