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Announcements

Quick reference:
Settings -> Announcements

Table of Contents

 

Introduction

With the Announcement Centre, you can easily inform people in your organization on news, updates, accomplishments or anything else you would like to share by creating announcements. You can push these as a notification or pop-up to a specific group or the entire organization. Furthermore, you can enable other people within your organization to create announcements.

An announcement is provided in a pop-up, which includes a title, description and optionally an image, video or a link. When the announcement is published, a notification is sent from which the user can open the pop-up. Optionally, the pop-up can be pushed directly to users.

Be cautious who you allow to send announcements, because giving too many people control might lead to a notification overload. Also, be aware of the fact that publishing direct pop-ups may have a large impact on the user experience.

 

Announcement Centre for the admin

Announcements

To access the Announcement Centre as an admin, go to settings > Announcements. To create a new announcement, click on New

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Or create new announcements directly from the Announcement Centre. Furthermore, the announcement card contains clickable components. For instance, click on the author name to filter all announcements created by the selected author. You can also sort announcement using the drop-down menu as shown below. 

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Creating a new announcement will open the window below. We suggest using notifications for 'nice-to-read' and the show pop-ups directly to users for 'must-read' announcements. 

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Announcements that are already publicized cannot be edited anymore after the "Publication end" date. 

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Categories

You can create announcement categories by clicking on New (category) under settings > Announcements.

There are three levels of permissions you can set on announcement categories:

  • Who has access: determine who can view announcements within a specific category.
  • Editor: determine who can create, edit and delete announcements within a specific category.
  • Owner: determine who can create, edit and delete announcements within a specific category and manage the category itself.

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We advise giving users permissions based on groups. Under (settings > Users & Groups) Group management, you can select and edit a group to enable “Create and manage all announcements and categories".

Bare in mind that the settings under Group permissions may be overruled by Group permissions:

  • Not set is automatically Deny unless you choose Allow for a group in Group management.
  • Allow is automatically Allow unless you choose Deny for a group in Group management.
  • Deny overrides everything and is always deny for all groups.

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Activate the app

You can enable the Announcement live tile from the App store. The tile can be found under the Communication category. When enabled, you can add the live tile to your Workspace.

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In this live tile, you can show announcements (e.g. company news) and you are also able to instantly create new announcements from the live tile by clicking on the plus button. 

The tile will be available in various formats and layouts. Right-click to edit the tile. 

From the format 4x8 and smaller, the live tile is shown without images and videos.

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Announcement Centre for the user

The Announcement Centre is available to everyone using Workspace 365 Adapt or Boost, giving an archive of all your announcements and news. When Announcements is enabled by the admin, users are allowed to add the Announcement live tile to their Workspace. They can edit the tile to choose the layout to their liking ("List", "Tiles" or "Carousel") by right-clicking the tile. Instead of viewing "All announcements", they can use the drop-down menu to view announcements for a specific category. 

After clicking on the Announcements hyperlink, it will take you to all announcements. It has a card based view, just like our App store. This view is determined on what has been configured for the layout of the live tile itself.

You can search for specific announcements by using the search bar on the top right side, or click on one of the categories on the left side to show announcements for a specific category.

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Click on read more to read the full content, comment, 'like' the announcement and view who published the announcement. On the right side, other announcements will pop up for that specific category (this will display the next and previous announcement). 

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At this moment, only images can be shown in the 'All announcements' overview. Videos are not yet displayed here. This is only displayed when viewing the full content of the announcement.

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