About events

Customers want to be able to organize events for the company from within the Workspace, without having to rely on external sources to manage attendance or manually send invites. These events should be easy and user-friendly to organize.

Though Announcements could be used to announce an event, it doesn’t provide options to manage attendance, and event organizers had to manually send invites for the event. Knowledge articles on the other hand are designed for sharing static information, whereas events are a type of dynamic information.

Neither of The Hub’s existing features offered a full-fledged solution to organize events. Therefore we expanded The Hub with Events, an easy and user-friendly way to organize events for the company from within the Workspace, with a direct integration to users’ calendars.

Events

It's possible to organise events from the Hub. You can indicate whether it is an online, physical or hybrid event, but also whether it is a paid or free event, display the number of available spots, manage attendees, and much more. Events could be used for e.g. webinars, training sessions, your annual staff outing, an online workshop, etc. Users can add the event to their Outlook calendar (and also remove it) and show their attendance.

Signing up for an event

Create events

To create an event, you can go to 'the Hub' and then to 'events'.

The Hub symbol:

There's various ways to create an announcement. You can eater click on '+Create' or on '+New'.

Let me show you:

If you choose to click on: it shows the following screen:

Then you need to click on 'Event' manually

If you choose to click on: you go directly to the following screen:

You can also create an event from the overview hub page. Simply click on '+New', and you’ll see three options—select 'Event' to proceed

Step one

The first step is to choose a template. The explanation of how this works is provided in another article. See insert template article.

Choose a template or just simply go to 'Next' on your screen:

Step two

The next screen looks like the image below, and you are now in the first step to publish an event.

You can see that you can give it a title, as well as an image, video, or embed code. This works the same way as in the article about inserting a template. For further explanation of how that works, go to this article.

If you click on the , you can insert all kinds of inputs for your event. The options are labeled under 'Elements' or 'Grid'.

It’s also possible to link documents to your announcement. When you click (see picture below), you’ll be taken to a screen showing the cloud documents as well as files from the file server. Select the document you want to attach—you can insert up to ten documents

Extra information (click here: 'step three' to skip this)

In each 'grid,' you can select one of the 'elements'. See the image below:

Alternatively, you can select an 'element' without placing it in a 'grid.

You can select any 'grid' or 'element' to change, but not all have the same options.

This is what it means:

You can add an extra 'element
You can change it
You can duplicate it
You can delete it

But this is not all!

You can select the edge of every element or grid.

Sometimes it doesn't register properly, but you really need to press the edge to get these options in order to adjust the position of the element or grid. You will see that the arrows will appear to adjust the position: .

For an empty 'Grid', pressing the edge is also the only way to delete it.

If you select the 'Paragraph' element, you can customize many aspects of the text, such as size, font, bold styling, and much more.

You can also insert a link into the text. Simply select the text you want to turn into a link, click on the link option, and insert the URL.

Step three

If you're happy with your event, you can press 'Next' at the bottom right of the screen:

You can see in the top left corner that Step 1 is marked as complete, and you are now in Step 2: 'Event details':

Here you can select the event type, and enter the start and end date and time. Fill in the steps and select the options you want:

For more options you can press: 'Advanced settings':

The additional options are for whether the event is free or paid, whether participants need to register in advance for a specific day and time, how many spots are available, and optionally a URL:

Step four

If you're finished, you can press 'Next' at the bottom right of the screen. You also have the option to go back to the 'Previous' step.

You can see in the top left corner that Step 1 and 2 is marked as complete, and you are now in Step 3: 'Settings':

Fill in the steps and select the options you want:

Step five

If you're finished, you can press 'Next' at the bottom right of the screen. You also have the option to go back to the 'Previous' step.

You can see in the top left corner that Step 1, 2 and 3 is marked as complete, and you are now in Step 4: 'Who has access':

On this screen, you can select the people you want to invite to the event. The option 'Everyone who has access to the category' is always selected by default. This means that all people who have access to the category can see your announcement.

In the exception that this doesn't apply, you can still add individuals or groups by clicking the '+Add' button.

Step six

If you're finished, you can press 'Next' at the bottom right of the screen. You also have the option to go back to the 'Previous' step. But it's already possible to publish the event at this stage. The next step is called 'Attendees', and this list is still empty when the event is initially created. So once the 'Who has access' step is completed during event creation, you can go ahead and publish it. Later, once people have registered, their names will appear in that list.