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Global Search

Table of Contents

 

Introduction

Manual search is something of the past. Instantly find whatever application or information you’re looking for with the Global Search functionality. With this search bar you can search through your entire Workspace and it brings the right information and applications immediately to you, saving you significant amounts of time each day. 

The search function also enables you to quickly open your web content applications on a full page, without having to add the app in question as a header tab to your Workspace. Think for example of your dashboards with statistics, calendars, video playlists and much more. This is especially useful for applications that are convenient to view on an entire page, but are not used so often that you need them to be accessible from the header. This will prevent you from having too many apps as tabs, but will still allow you to quickly access your apps when you need them.

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Search by category

You can search through the following categories:

  • Top
  • Announcements
  • Apps 
  • Email
  • Files
  • Folders
  • People

In the Top result, we show a maximum of three items per category. For the other categories, there is a maximum of ten. 

 

Open file or application

When you type “Word”, you can either open the Word application or a specific file containing that same search term.

Based on your preference for opening Office documents, documents shown in the Global Search will open with that same preference. The same goes for the search term "Documents". Not only will you have the option to navigate to the Documents page (app source), but it will also show all files containing the word “Document” (files source).

You can open items in the current window or a new one, based on what has been configured in the App store.

 

Search through your SharePoint files

Files are retrieved from SharePoint. At this stage, file server is not supported.

Under the category 'Files', you have the option to click on "Show more results for Files". A new dialogue will open. From here, you can search for results based on title or to show all results for your entire SharePoint site. Showing all results allows you to search 'in content'. It's also possible to filter files by type and date (last modified). This way, you get more control over the files you're actually looking for.

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