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Global Search

Search through your entire workspace

Manual search is something of the past. Instantly find whatever application or information you’re looking for with the new global search functionality.

With this new search bar in the header of your workspace you search through your entire workspace, including the contents of all your documents. When you’re for instance searching for HR documents, such as policies on how to request leave, you can simply type in “leave request” and it will search for the documents that contain those terms.

Global Search Workspace 365

Instant access to full-page apps

The search function also enables you to quickly open your web content applications on a full page, without having to add the app in question as a header tab to your workspace. Think for example of your dashboards with statistics, calendars, video playlists and much more. This is especially useful for applications that are convenient to view on an entire page, but are not used so often that you need them to be accessible from the header. This will prevent you from having too many apps as tabs, but will still allow you to quickly access your apps when you need them.

This will bring the right information and applications immediately to you, without you having to search for it yourself, saving you significant amounts of time each day. In the near future we will also add the possibility to search through contacts, emails and announcements.

When you click on the search icon, more options will come available where you can select different categories from the drop-down menu.

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When searching, you will get results from the individual sources (Apps, Files and Email). A total of 10 results is shown, with a maximum of 5 per item. If you switch to an individual category, a maximum of 10 results be shown for that category.

Note: Files are retrieved from SharePoint (at this stage, fileserver is not supported).

When you type “Documents”, not only will you have the option to navigate to the Documents page (Apps), but it will also show all files containing the word “Documents” (Files).

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Note: You can open it in the current window or a new one, based on what is configured in the App Store.

When searching for SharePoint files an icon or image will be shown as a preview.

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When you type “Word”, you can either open the Word application or the individual file containing that same search term. Based on your preference for opening Office documents, documents shown in the Global Search will open with that same preference. 

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The search behavior is based on the principle "contains". This means if you search for an individual file, it will show up in the search results despite it's location, e.g. files in certain folders. 

In the future we want to extend this search option with more categories, such Contacts, Announcements or activities.